Returning From Withdrawal
Once a student is ready to return after being out of school due to an approved Full Withdrawal with Extenuating Circumstances (WE), they will need to Petition to Return in order to have the registration hold lifted from their account. Please follow the steps listed below in order to initiate the Petition to Return process. Students are responsible for meeting all posted deadlines. Please note, the Petition to Return process is only for students who have previously been approved for a FULL WE from a past semester. If you have any additional questions following review of this process and the required steps, please email studentsupport@charlotte.edu.
Petition to Return SUBMISSION DEADLINES
Request Form and Supporting Documentation (see Step 1 and Step 2 below) must be submitted NO LATER than 5pm on the date listed below:
| Fall 2023 | August 2, 2023 |
|---|---|
| Spring 2024 | December 6, 2023 |
| Summer 2024 | April 29, 2024 |
No exceptions will be made to these deadlines! Reinstatement is based on the student’s readiness to manage an academic course load and safely function in our community. The Withdrawal Committee has full authority on the return date that a student will be eligible to return to take classes. The Withdrawal Committee will notify the student and other necessary University offices in writing of the determination, and if approved, whether any conditions will apply.
Petition to return process steps
Step 1 – Complete the petition to return request form
Complete the online Petition to Return request form. Students must complete this form no matter the reason surrounding the full withdrawal with extenuating circumstance.
Step 2 – Submit Supporting Documentation
Medical (Physical and/or Mental Health):
Students who were previously approved for Full WE due to a medical reason (physical and/or mental health):
- Must have their current treating medical and/or mental health provider complete a Petition to Return Medical Evaluation Form, which speaks to the ways in which the circumstances surrounding the reasons for requesting a full WE have been mitigated. The completed health evaluation should also speak to any continued treatment recommendations from the provider.
- Must have completed all the requirements of the treatment plan that was laid out in the original Health Evaluation Form. If the student did not complete treatment, the medical provider must explain the reasons why the requirements were not completed.
Supporting Documentation must clearly show the following:
- Diagnosis and relevant medical history
- Medications and current treatment moving forward
- Confirmation of completion of treatment plan
- Resulted outcome(s) of treatment during the student’s time away from campus
The completed Petition to Return Health Evaluation Form must be faxed to 704-687-1969 OR mailed to our office (Student Assistance and Support Services, 349 Cone University Center, 9201 University City Blvd., Charlotte, NC 28223) directly by the medical and/or mental health provider. Our office will not accept this form directly from students and/or family members. There are no exceptions to this expectation.
Step 3 – Re-Entry Support Meeting with Staff member
All students who are approved to return from a Full Withdrawal with Extenuating Circumstance will be required to meet with a Student Assistance and Support Services staff member within the first 6-8 weeks of the semester in which the student returns. This meeting will be a time to check in and see how the student is doing. The student and the staff member will create an action plan to help the student succeed while reviewing the recommendations from the committee. When the student’s Petition to Return is approved, they will receive a letter with further instructions about how to schedule this meeting and any next steps. Failure to attend this meeting during the student’s semester of return may result in a registration hold being placed on the student’s account.
Readmission after full Withdrawal with Extenuating Circumstances
Students approved for a Full Withdrawal with Extenuating Circumstances may be subject to the Readmission Policy if they are not enrolled at UNC Charlotte for 12 consecutive months, regardless of circumstances. More information about the Readmission Policy can be found here. Please note, the University’s Readmission process is separate from the Petition to Return Process through Student Assistance and Support Services.
Appealing a Petition to Return Denial
Students are able to appeal a denial of their Petition to Return within 5 business days of receiving their denial letter. Students can email the Director of Student Assistance and Support Services, Larry Gourdine, at lgourdin@charlotte.edu with their justification for an appeal of the decision. The appeal must come from the student. Any appeals sent from parents/guardians/siblings/partners/others will not be accepted. The decision of the appeal is final.